At a conference, you only notice the equipment when it doesn't work.
The classics are a hissing mic, a laptop that won't work with the projector, and a stream without sound. We plan sound, video and stream so that speakers can simply walk on stage.
Sound, video, stream
What a conference needs
01 Sound
Handheld mic for questions, headset for speakers, mic at the lectern.
- Shure QLXD2 wireless handheld microphone€20 / day
- Shure QLXD1 Bodypack transmitter€20 / day
- 2 × Shure QLXD4 receivers€80 / day
- DPA 4088 headset€23 / day
- Lectern microphone Shure MX418€20 / day
- Yamaha DM3S digital mixing console€70 / day
- Coda Audio PA System 01€125 / day
02 Visuals
Bright enough for daylight, with a monitor for the speakers.
- Projector Panasonic PT-RZ120€450 / day
- Lens Panasonic ET-DLE170€150 / day
- Projection screen 4.20 × 2.40 m€180 / day
- Presentation remote Interspace Micro Cue 3€60 / day
- Samsung 55″ as a speaker monitor€200 / day
03 Stream & Recording
Two cameras, video switcher, stream encoder.
- 2 × Sony PXW-Z90 camera€240 / day
- Video switcher ATEM Mini Extreme ISO€80 / day
- Stream encoder Web Presenter 4K€50 / day
- Laptop Dell Latitude€60 / day
Before the event
What we clarify with you in advance
Room: Size, ceiling height and daylight determine how bright the projector needs to be and where the projection screen hangs.
Agenda: How many speakers, panels and Q&A rounds? That determines the number of wireless mics.
Stream: Platform, logins and whether you need a recording. We test the stream beforehand.
Self pick-up
For meetings and workshops without a technician.
- Pick-up at our warehouse at Bessemerstraße 80
- Pick up Friday, return Monday: you're charged for one rental day
- Everything tested, with all the necessary cables
- Short briefing at pick-up
- Projector and projection screen fit in a car
All-round service
You host, we run the tech.
- Planning according to the agenda, space and number of participants
- Set up the day before or early in the morning
- Technicians for sound, video and streaming
- Sound check and slide check with the speakers
- Recording as a file after the event
One price, everything included: your conference package.
Three fixed-price packages with PA, wireless mics and video. Delivery, setup and teardown in Berlin are included – add an on-site technician if you need one.
- JBL EON710 active speaker
- 2 Shure QLXD2 wireless handheld mics with 2 QLXD4 receivers
- Allen & Heath ZEDi10 FX mixer
- Logitech R700 presenter
- All required cables, stands and accessories
- Coda Audio PA system with subwoofer
- Yamaha DM3S digital mixer
- 2 Shure QLXD2 wireless handheld mics
- 1 DPA 4088 headset with Shure QLXD1 bodypack
- 3 Shure QLXD4 receivers
- Shure MX418 lectern mic
- + more included
- Coda Audio PA system for large rooms
- Yamaha DM3S digital mixer
- 4 Shure QLXD2 wireless handheld mics
- 2 DPA 4088 headsets with Shure QLXD1 bodypacks
- 6 Shure QLXD4 receivers
- Shure MX418 lectern mic
- + more included
Brandenburg: €150 surcharge. Prices net plus VAT, 1 rental day.
Example setups
What does conference equipment cost?
Three examples to give you an idea. All prices are net per rental day. Delivery, setup and technicians are added depending on the effort involved.
Meeting
Up to 40 people
- JBL EON710 active speaker€35 / day
- Shure QLXD2 wireless handheld microphone€20 / day
- Shure QLXD4 receiver€40 / day
- Acer P6505 Projector Set€95 / day
- Projection screen 3.10 × 1.80 m€150 / day
- Presentation remote Logitech R400€5 / day
Guide price: from €345 net per rental day
Conference
Up to 150 people
- Coda Audio PA System 01€125 / day
- Yamaha DM3S digital mixing console€70 / day
- Shure QLXD2 wireless handheld microphone€20 / day
- Shure QLXD1 Bodypack transmitter€20 / day
- 2 × Shure QLXD4 receivers€80 / day
- DPA 4088 headset€23 / day
- Projector Panasonic PT-RZ120€450 / day
- Lens Panasonic ET-DLE170€150 / day
- Projection screen 4.20 × 2.40 m€180 / day
- Presentation remote Interspace Micro Cue 3€60 / day
Guide price: from €1,178 net per rental day
Hybrid
Conference setup plus live stream
- Conference setup as on the left1.178 €
- 2 × Sony PXW-Z90 camera€240 / day
- Video switcher ATEM Mini Extreme ISO€80 / day
- Stream encoder Web Presenter 4K€50 / day
- Laptop Dell Latitude€60 / day
Guide price: from €1,608 net per rental day
FAQ
Frequently asked questions about conference equipment
One per person speaking at the same time, plus a spare. So a panel with four guests needs five.
Yes. But it's more reliable if all slides are on one computer beforehand.
Yes, on YouTube, LinkedIn or in Zoom and Teams. You'll get the recording as a file afterwards.
Yes. With our all-round service, someone is on site the whole day.
A meeting with projector and mic starts at around €345 net per rental day, a conference for 150 people at around €1,180.
Is your agenda set?
Send us the date, room, number of participants and agenda. You'll get a non-binding quote.